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Stewardship Assistant - Student

Position Summary

The Stewardship Assistant will report to the Stewardship Specialist. This individual will provide administrative support to the Stewardship & Donor Engagement department. This position is a temporary part time, nonexempt student position.

Core Responsibilities include but are not limited to:

  1. Maintain a comprehensive understanding of the mission of the Kansas State University Foundation (“Foundation”) as it relates to the educational, research and service goals of the University. Communicate the institution’s needs and priorities both internally and externally.
  2. Maintain confidentiality with regards to private donor and student information.
  3. Proofreading and recording of scholarship thank you letters in the database and ensure delivery of letters to donors.
  4. Assist with scanning and filing of pertinent documents.
  5. Assist in creation of donor acknowledgment letters and computer generated reports as directed using Microsoft Office programs and donor based software programs.
  6. Prepare donor mailers and gifts, including birthday and anniversary cards.
  7. Assist with deliveries, room set-up, and other departmental errands.
  8. Provide general back-up and clerical assistance for the Stewardship & Donor Engagement department as needed.
  9. Perform other work related duties as assigned.


  • High School diploma or equivalent required.
  • Must be currently enrolled in coursework at Kansas State University.
  • Advanced operating knowledge of Microsoft Office Suite required.
  • Ability to enter data accurately and ability to meet deadlines required.
  • Strong customer service skills and attention to detail required.
  • Excellent written and verbal communication and interpersonal skills required.
  • Must be able to work closely with all internal departments and external clients.
  • A valid motor vehicle operator’s license and acceptable driving record required.


  •  No travel required.

Physical Demands:

  •  Work is primarily sedentary. Must be able to sit for long periods of time. May require occasional physical exertion such as long periods of sitting or standing; recurring bending, crouching, stooping, stretching, reaching, or similar activities.
  • Requires recurring lifting of heavy items and must be able to lift heavy objects over 50 pounds.

Desired Skills & Experience:

  • Experience with journalism or writing background preferred.
  • High school and/or College yearbook or newspaper writing/editing experience a plus.
  • Experience in a professional office environment preferred.
  • Demonstrates high-level of professionalism in conduct and attire


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