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Collegiate Development Manager

Position Summary

The Collegiate Development Manager is an integral part of the Collegiate Development team, responsible for day-to-day support to the AVP of Collegiate Development to keep the department running smoothly. He/she will act as a generalist across the department, leading projects, identifying and promoting best practices, supporting the on-boarding and training of new hires and activating communication on behalf of the AVP. The Development Manager provides customer service to many external stake holders including alumni, donors, and volunteers as well as university administrators, deans, department heads, professional staff and faculty. This position is highly collaborative with development coordinators and cross functional colleagues, and works closely with University and Foundation leadership. The Development Manager is also responsible for the execution of other fund-raising administrative functions, including calendar management, written correspondence with donors, and general participation in the implementation of a comprehensive development program for Kansas State University. 

Core Responsibilities include but are not limited to:

  1. Support the AVP to drive development activity and gift acquisition for academic units and major initiatives. Collaborate extensively with gift planning, annual giving, corporate and foundation relations and universitywide units.
  2. Assist the AVP, foundation staff and key campus leaders to develop and/or manage an overall strategic plan for the fundraising program that utilizes the programmatic services of these central university fundraising programs. Assist with training programs for our fundraising team and academic partners.
  3. Contribute to building, maintaining and nurturing a high functioning team in line with the KSUF budget and growth plans. Provide and monitor division and AVP expense reports and submit expense reports for assigned AVP.
  4. Effectively lead change initiatives affecting staff, with emphasis on programmatic growth and performance.
  5. Lead the scheduling, preparation and follow up from meeting related to the AVP’s role as a member of the Principal Gift Work Group.
  6. Serve as a mentor and role model for all staff, particularly the development coordinators, exemplifying the KSUF mission, vision, values, content knowledge, and commitment to diversity and donor stewardship.
  7. Provide division continuity by attending staff meetings, planning agendas, coordinating schedules, prioritizing workload within assigned division and serve as a liaison between university staff and development team.
  8. Assist in organizing and coordinating fundraising communications, including answering the telephone, directing calls, taking messages, sending e-mails and setting appointments for the AVP and the division.
  9. Makes effective use of the prospect management database and dashboards to ensure appropriate management of donors, prospects, alumni and volunteers. Utilizes database to create reports, spreadsheets and identify trends to maximize effective practice.
  10. Provide extensive, complex and sometimes unusual travel arrangements focused on principal gift prospects, major donors, and joint visits with development team involving the AVP. Travel arrangements to include: air, lodging and car reservations. Organize travel itinerary, and prospect profiles with optimal and minimal objectives for assigned unit. Coordinate travel for other KSUF or KSU leadership as necessary. 

Requirements:                      

  • 3-5 years professional experience in a professional office with focus on providing excellent customer service.
  • Proven track record in proactive support of a team and the demonstrated ability to master responsibilities and take on more.
  • Proven ability to communicate effectively and persuasively with a diverse donor base, university partners, foundation colleagues and peers through verbal and written means.
  • Customer centric approach with the ability to listen and translate the needs of the donor into action for the college unit.
  • Desire to be informed, and stay up to date on all university news, especially in the areas of research and accomplishments, and all news and information regarding major donors.
  • Willingness and availability to work a flexible schedule as required to cover events that may take place on evenings and weekends.
  • Proficient use of programs in the Microsoft Office suite.
  • A valid motor vehicle operator’s license with an acceptable driving record required.

Travel:                       

  • No travel required.

Physical Demands:               

  • Work is primarily sedentary. Must be able to sit for long periods of time. May require occasional physical exertion such as long periods of sitting or standing; recurring bending, crouching, stooping, stretching, reaching, or similar activities.

Desired Skills & Experience:                                   

  • Bachelor’s degree preferred, or equivalent experience.
  • Ability to prioritize and organize projects and plans to deliver results.
  • Ability to meet deadlines and follow through on projects.
  • Experience with non-profits, ideally in higher education.
  • Service oriented approach with the ability to listen and translate the needs of the donor into action.
  • Passion and enthusiasm for the university, the mission of the foundation and the college unit.
  • Driven and hard working.
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